Terms, Transfers and Withdrawls

The following are the terms and conditions of entry of XTR Multisports for the Urban Coast Ultra. These terms are not negotiable and by accepting an entry to the event via the event registration system and paying the entry fees you are hereby acknowledging your acceptance of our terms and conditions.

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WARNING: This is a legal document that affects your rights, if you are uncertain or uncomfortable with some of the conditions of registration then we recommend that you obtain advice to ensure you understand and accept the conditions of entry.

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I agree to participate in this event on the following basis:

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1. I acknowledge that competitive sporting events involve the real risk of serious injury or even death from various causes including overexertion, equipment failure, dehydration, accidents with other competitors, spectators or road users, and course or weather conditions and other causes.

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2. I understand that I should not participate in this event unless I have trained appropriately and will be in a fit state to complete the event safely. I acknowledge that if I am aware of an existing medical condition and uncertain of my state of fitness then a medical practitioner should verify my physical condition.

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3. By participating, I accept all risks necessarily flowing from my participation that could result in injury, loss of life or permanent injury. Accordingly, I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims demands and proceedings arising out of my participation and I hereby indemnify them against, all liability (including liability for their negligence and negligence of others) for all injury, loss or damage arising out of or connected with my participation in this event. This release shall extend to and include XTR Multisports, Team XTR Triathlon Club, Triathlon Australia Inc, its members, state and territory triathlon associations, City of Joondalup, event sponsors, event marshals and their respective directors, partners, managers, officers, agents, contractors, employees and volunteers including event medical and paramedical personnel. This release and indemnity continues forever and binds my heirs, executors, personal representatives and assigns.

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4. I consent to receiving any medical treatment including ambulance transportation that event organisers think desirable during or after the event.

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5. I have provided correct details of any medical or physical conditions from which I suffer that might affect my performance or be relevant if medical treatment is needed. I accept the risk of participating despite these conditions. I have supplied an emergency contact name and number, this person is contactable both during and after the event and is not another participant.

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6. I understand that compulsory insurance cover for participants in this event may not cover for all injury, loss or damage sustained by me.

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7. Safety precautions undertaken by organisers (such as course supervision, race safety briefings, water support) are a service to me and other participants but are not a guarantee of safety.

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8. My registration is not transferable to other people or other events. Any attempt to allow another person to participate under my name without transfer of the entry may result in total cancellation without refund, insurance being deemed void and inability to enter any future XTR Multisports and Team XTR events.

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9. If I wish to withdraw from the event, the following withdrawl policy will apply:

• 75% refund on entry fee if the participant withdraws on or before midnight, 31 January 2024

• 50% refund on entry fee if the participant withdraws on or before midnight, 29 February 2024

• 25% refund on entry fee if the participant withdraws on or before 5pm Monday 25th of March 2024.

• The Active.com processing fee and the purchase of additional items is non-refundable.

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10. I confirm that I or all my Team members are Triathlon Australia Annual members OR I will purchase a valid One Day Licence (ODL) as part of the registration process as appropriate for the race event I select.   This fee is incorporated into the entry fee already.  I must bring proof of my relevant membership to race day check in and if I cannot prove my membership then I will be required to purchase a ODL to Triathlon Australia at race registration.

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11. Event organisers may change the event date, format, course or other race conditions at their discretion. If that occurs, this agreement applies to the changed conditions.

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12. I agree that if the event is cancelled or postponed due to storm, rain, inclement weather, winds or other ‘Act of God’ conditions, pandemic or any other safety concerns, or if I do participate in the event for any other reason, my entry fee shall be non refundable.

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13. I agree to abide by all race results and directions issued by the event organiser and/or the relevant sport’s governing body.

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14. I certify I will receive a race briefing prior to the event that I will abide by.

 

15. I acknowledge and consent to photographs and electronic images being taken of me before, during or after the event by an official representative of the event organiser. I acknowledge and agree that such photographs and electronic images are owned by the event organiser and that the event organiser and event sponsors may use the image for promotional use.  These images, my name and my event results may be used for reporting purposes or other purposes at any time by any form of media without my further consent being necessary. The event organiser is not responsible for photographs and electronic images taken by persons who are not an official representative of the event organiser.

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16. I acknowledge and consent to the event organisers providing my personal details (limited to race number, full name and email address) to the official race photographer for the purpose of promoting photographs from the event. The official race photographer will contact you via email to alert you when photos from the event are available on their website. These photos will be available for purchase.

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17. I acknowledge that if I have selected to receive the XTR Multisports email newsletter that I will receive this communication including important information and event updates bi-monthly from XTR Multisports. I can opt-out at any time by clicking the relevant link in any issue of the XTR Multisports eNews. I acknowledge that if I do not wish to receive bi-monthly XTR Multisports email newsletters I will still receive an email newsletter on the week of my registered event.  In the lead up to the event it is my responsibility to obtain event updates and information from the event website.

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18. I am fully responsible for the security of my personal possessions at the event including all valuable items within the transition area.  XTR Multisports and Team XTR will not be liable for replacement of any personal possessions or race equipment.

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19. I acknowledge that I will receive a race number and for some events a timing chip timing band at all timed events which remains the property of XTR Multisports. A recorded time is not guaranteed. Should I not return my timing band to XTR Multisports I agree to reimburse them $100 for the timing chip and $5 for the band.  Timing chips are to be returned by competitors at the designated area after the finish line.

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20. I certify that I am 18 years of age or older, or I am the parent/legal guardian of a child under the age of 18 and I have read this document and understand and accept the terms and conditions it contains.

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21. I am aware and understand that all and any lucky draw prizes that may be offered on the day are only valid if your race number is drawn and you are personally present to receive the award at the prize giving on race day. Lucky draw prizes for entrants not present at the race day prize giving will be invalid and there will be a re-draw for that prize.